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Digital work orders & sign-off

Signed on site, before you leave.

The checklist is done, the photos are taken, the parts are logged, and the customer signs on the screen. The office has the finished document before the technician packs up.

Plate 01This page's own screen: the record it is about, on the device the work is done from.

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How it works

no re-entry

Three steps, one record.

From the field to the office, and back again.

  1. Work the checklist

    Checklists arrive with the job by equipment type, asset or technician, with photos and notes on the items that need them.

  2. Get the signature

    The customer signs on the technician's device, or on their own through a secure link. If nobody can sign, a reason is recorded and it shows up in reports.

  3. Send it on

    A PDF with your logo and terms goes out by email or WhatsApp under your business name. The sign-off link stops working the moment it is signed.

The capabilities

3 modules

One job record, end to end.

Each capability shares the same job, customer and equipment record, so field updates reach the office without duplicate entry or disconnected tools.

Digital work orders

Every visit closed with proof.

Custom checklists

Designed per equipment type, asset or technician.

Email & WhatsApp links

Email or WhatsApp, sent under your business name.

The screens

3 captures

The same record, on screen.

Captured from the live product, not drawn: the screens the work actually lands on.

Vynta job list with work order numbers, job descriptions, clients, assigned technicians, scheduled dates and lifecycle status.
Vynta compliance dashboard listing recurring checklists per asset and technician with due and overdue status.
Vynta time and attendance showing who is clocked in right now, who is on leave and who is off shift.

Questions

3 answers

Digital work orders & sign-off, answered.

Does the customer need an app or a login?

No. They open a link on any phone, sign, and the link is done.

What if the customer isn't on site to sign?

The technician records why, and you can send a sign-off request afterwards. Unsigned jobs stay on a report until someone deals with them.

Can I put our own branding on the document?

Yes — your logo, company details and standard terms, on work orders, delivery notes and installation certificates.

Try it on a real week.

14-day free trial, every module included. No credit card, no training day, no lock-in.

Try 2 Weeks On Us