Every module, one record

Every part of the job.
One place.

Nothing below is a maybe. Every module is in the product and in the one price, and they all write to the same job — so the office and the technician are looking at the same thing.

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Twenty-one modules, one price
No tiers, no add-ons
14 days free, no card

21modules, live in the product today
1plan, covering every seat and every module
0add-ons, setup fees or per-report charges

Vynta dashboard for Monday: the shift line (four on shift, one past their start), a Needs attention list of work orders whose service level has been breached, and Operations at a glance for the week.

Work order WO001230

Ready

Customer sign-off

Signed by M. Bekker

Sent to the office for processing

Signed work order and photos filed against WO001230.

Plate 01The workspace the whole page argues about: the dashboard on the desk, the live demo on the phone beside it.

Scale1 : 200

The list

21 modules

All of it. One price.

Twenty-one modules, built for a phone in the field and wired back to the office, so nothing is typed twice between the site and the accounts.

Jobs & work orders

The core loop for every field service team.

Available jobs technicians claim into their own day
One active job at a time, enforced across the platform
Pause with a required reason (never shown on the work order)
Off-schedule starts capture a reason and move to today
Technicians mark work ready for processing, the office marks it completed

Scheduling & dispatch

The whole team's week on one calendar.

Week and month views for the office, a vertical agenda for the field
Drag a job onto a technician's day to book it — long-press on mobile
Assignee list restricted to technicians in the customer's branch
Backlog of available jobs sits beside the calendar
Live status as jobs move in the field

Digital work orders

Every visit closed with proof.

Checklists, photos, parts used and notes
Customer signature on completion and on delivery notes
Signature-missing reason required (flagged in reports)
Branded work order PDF the office can send straight on

Offline-first field work

Dead spots on site never cost you a record.

Work orders, checklists, parts and signature capture keep working with no signal
Photos queue separately and upload in the background, with progress shown in the sync centre
Field-level conflict detection: a clash with an office edit is parked for a decision, never silently overwritten
Sync centre shows pending changes, queued photos and when the device last synced
Race-guarded actions stay online: claiming an unassigned job or clocking in needs a connection

AI assistance & voice dictation

Built into the work, metered so spend never surprises you.

Voice dictation for job notes, completion notes and incident reports
Draft technician notes and diagnostic prompts from the job record
Pre-departure checks that flag what the job still needs
Plain-language explanations when the dispatcher proposes a schedule change
A short daily brief for owners and managers
Customer replies drafted from the job, ready for you to edit and send
Every request metered in visible credits against a monthly allowance

Custom checklists

Designed per equipment type, asset or technician.

Section and item builder with per-item photos and notes
Auto-attach to work orders and installation orders
Recurring compliance checks scheduled per asset or person
Technician signature stamped to every checklist
Exported inside the work order PDF

Inventory, stock & BOM

One master list across branches, and a reason on every adjustment.

CSV import with column mapping and duplicate handling
Stock levels per branch with a reason on every adjustment
Bill of Materials templates for common jobs
Parts consumed on a work order move out of stock automatically

Vehicle stock

Every vehicle is a stock location of its own.

Assign a vehicle to a technician with its own stock levels
Parts used on a work order come off that vehicle automatically
Low-stock thresholds trigger a restock request to the branch
Stock takes reconcile vehicle counts against the record
Vehicle levels, transfers and restock requests in the reports suite

Equipment & QR

A service record for every asset on site.

Equipment attached to the customer and the branch
Up to three warranty conditions with expiry alerts
Printable QR labels — scan to open the record
Every work order for that asset in one place

Installation orders

Turn a new install into a fully tracked asset.

Make, model and serial captured on install
Equipment record generated when the order is marked processed
Warranty prompt before the certificate is issued
Branded installation certificate PDF

Delivery notes

Proof of delivery on the phone, with photos and a signature.

Numbered DEL00001 (no hyphen), unique per business
Linked back to the originating work order
Signed at handover with the customer's name
Filtered by delivery month by default

Time & attendance

Clock-ins that become a payroll-ready timesheet.

GPS clock-in and clock-out with position logged through the shift
Shared terminal — staff without accounts clock in by name and PIN
Weekly or fortnightly pay cycles with per-employee rostered hours
Normal, OT 1.5×, OT 2.0× and custom shift types
Compliant shifts approve themselves — managers review exceptions only
Payroll managers can edit hours and minutes before approval

Live GPS & navigation

Know where the team is. Get them to the customer faster.

Locate any technician who is clocked in
Position updates as the technician moves; clock-in and clock-out logged for audit
One-tap navigation to the customer via Google Maps
Only shown for claimed, scheduled or active jobs
Customers watch the technician on the way in your branded portal

Customers, branches & CRM

One clean record per customer, isolated per branch.

Multi-branch customers with a default main branch
Every job, delivery note and piece of equipment attached
Quick-add a customer from the job or delivery note editor
The full service history in one place

Service level agreements

Recurring service, scheduled automatically.

Define intervals per equipment type (12-month major, 2-month minor)
Bulk-add customers and equipment with per-item first-service dates
Work orders created automatically on schedule
In-app notifications when a visit falls due

Company assets & compliance

Plant, test gear, access equipment and vehicles, all accounted for.

Assign an asset to a technician, or book shared gear by the day
Tracked by serial number or vehicle registration
Recurring compliance checklists per asset and per person
Overdue checks surface on the dashboard before an inspector does

Health & safety

Certifications, incidents and safety files in one place.

Certification tracker with expiry alerts
Assignment blocked when a required certificate lapses
Incident logging with photos, voice notes and witnesses
One-click incident PDF with media and a status timeline

Reports

Twenty-two reports, each one drilling into the jobs behind the number.

Labour: billable versus actual hours, overtime, turnaround per technician
Operations: service visits due, callbacks, unsigned work orders
Stock: movement across branches and vehicles, low-stock exposure
Every figure clicks through to the underlying jobs, then exports to CSV

Owner dashboard

One screen for the day.

Live jobs and who is working right now
Low-stock alerts and certification expiry warnings
Today's KPIs against the last seven days
Quick links into anything that needs you

Email & WhatsApp links

Email or WhatsApp, sent under your business name.

Email sent under your business name from Vynta's verified sending domain — no DNS setup
Or hand the same secure link to WhatsApp straight from the job
Public tokenised links the customer opens on any device
Send status and link activity — opened, signed, expired — shown against each document

Customer portal

Your customers never phone the office for status.

Self-serve login under your business name — no app, no per-customer fee
Log a service call straight into your triage inbox
Live technician tracking: distance and arrival on site while the job is in progress
Work orders and delivery notes with signature and send status
Equipment dashboard with service history and documents
Activity log of portal actions — who viewed, raised or confirmed what
Email invites with expiry and controlled resends

The screens

3 captures

The same job, on both screens.

Captured from the product, not drawn: the week on the desk, the day's hours in the hand — one job, seen from both sides.

Vynta scheduling board with jobs dragged across technicians for the week in a drag-and-drop calendar.

Time & attendance · Today

Sipho Mahlangu

Johannesburg North

Clocked out

Shift complete — 7h 42m

Sent to the timesheet for approval.

Clock in

Plate 02The week on the desk and the day's hours in the hand — one job, seen from both sides.

Scale1 : 200

Vynta job list with work order numbers, job descriptions, clients, assigned technicians, scheduled dates and lifecycle status.

Vynta inventory list showing stock codes, quantities on hand and low-stock levels across branches and vans.

Vynta reports view drilling into hours by technician for the month.

In the hand

offline-first

The phone is where the work happens.

Built for one hand and a pair of gloves: the job you are on, the clock and the checklist. Shared terminals get a stripped clock-in screen, drivers get a delivery note. No manual.

See how it works offline

Technician home

Good morning

Sipho

Monday, 26 October

Active job

Condenser fan fault

Kyalami Cold Storage · Johannesburg North

0h 00m

ScheduledSplit unit install — consulting rooms

WO001248 · Tue 11:30 · Menlyn Medical Centre

ScheduledRooftop unit belt inspection

WO001251 · Tue 14:00 · Waterfall Corporate Campus

Questions

7 answers

What people ask before they start.

What does Vynta Integrate do?

It runs the operational side of a trade business — HVAC, plumbing, electrical, refrigeration, pool and security teams. Dispatch, work orders, stock, assets and compliance, GPS, SLAs, health and safety, dictation and timesheets in one place, shared by the office and the field.

Is there a mobile app for technicians?

Nothing to install. Technicians open it in the browser on any phone or tablet, and it keeps working when the signal drops.

Does it work when technicians have no signal?

Photos, voice notes and form entries are captured on the phone and sync themselves when it reconnects. A dead spot does not cost you a record.

Can customers sign off on site?

Job completion and delivery notes have a signature pad. The signature is stamped with the technician, the time and the final photos, and appears on the PDF you send.

Does Vynta handle service level agreements and recurring maintenance?

Yes. An interval per equipment type, the next due date per customer, and the work order raised for you so recurring work does not slip.

Can I export timesheets to payroll?

Yes. Shifts inside rostered hours approve themselves, managers only look at exceptions, and hours export as normal, overtime ×1 and ×2.

What roles and permissions are available?

Admin, office, backend admin, technician, driver and a clock-in-only terminal. Technicians see only their own jobs, enforced in the database and not just on the screen.

Try it on a real week.

14-day free trial, every module included. No credit card, no training day, no lock-in.

Try 2 Weeks On Us

Every part of the job.One place.